Group Study Rooms Policy

Group meeting rooms are reserved for Library and City programs, and when available, for use by the public. Public use is limited to community/non-profit organizations or businesses for noncommercial purposes. No group or organization shall be denied space because of any reason protected by the Maine Human Rights Act or the beliefs or affiliations of its members. Failure to comply with the following guidelines may results in the suspension of a group’s privilege to use any Library meeting space.

Eligibility Guidelines and Conditions

There is 1 large group study room with a maximum capacity of 10 people and 2 small group study rooms with a maximum capacity of 4 people. The group study rooms are all located on the second floor. Groups must clean up and place all trash and recycling in appropriate receptacles and leave the room in the condition it was found.

Groups may use the meeting rooms during the following hours: Monday-Thursday, 9 a.m.-7:45 p.m., Fridays 9 a.m.-4:45 p.m., and Saturdays 9 a.m.-11:45 a.m. The room is not available on Sundays, holidays, and any other time when the library is closed. Groups (other than library related) may not reserve rooms for meetings on an ongoing basis.

The library is not responsible for equipment, supplies, materials or personal belongings owned by the group or an individual used in the library.

The following uses of library meeting rooms are permitted: Groups of two or more may use the meeting rooms for meetings, tutoring, lectures, musical performance, film showings (with licensed permission), community programs, and information fairs. Solo individuals may use the meeting rooms for job seeking and educational purposes that require vocal interaction, such as phone interviews or interactive webinars.

The following uses are not permitted: Meeting rooms may not be used to make sales, enter into contracts, advertise or promote products or services or exchange money or other property of value. Solo individuals looking for a workspace for purposes other than job seeking and educational purposes that require vocal interaction must use the study areas located throughout the rest of the library. Consumption of food and alcoholic beverages are prohibited throughout the library.

Technology Needs

The large group study room has a 40” Samsung Smart TV and wifi access.

Reservations

Reservations will be made on a first-come, first-served basis, daily at the Adult Reference Desk, for 1, 2 or 3 hour time slots. Groups may extend their time beyond 3 hours, if needed, as long as no other group is requesting the room.